Interested parties should contact the symposium administrator.

 

Space Assignment

Exhibit spaces are assigned by Exhibit Management. Space assignments will be made on a first-come, first-served basis. Whenever possible, space will be allotted according to the exhibitor's choice, but the final arrangement will be determined by Exhibit Management in such a way to produce the most advantageous grouping. The symposium and the hotel will have no liability if the location assigned is not as requested. Applications for space must be received by May 1st, 2025, in order to be listed in the program. A brief description (approximately 50 words) of the products or services to be displayed in your exhibit area must also be submitted (see exhibit application). This information will be published in the program.

Location Relative to Other Exhibits

Exhibitors may use the exhibit application form to request their preference for location near other companies or their wish to not be adjacent to or opposite designated companies. These requests will be honored to the greatest extent possible in conjunction with assignment priorities and requests for specific locations on the floor.
 

General Conduct of Exhibitors
The following are prohibited:

Noisy electrical apparatus or other mechanics, flashing lights, music, sounds, or gestures that would interfere with other exhibitors or that would disrupt the symposium at anytime.
Removing or adjusting any lighting or electrical connection that is not connected specifically with your exhibit.
Entering, photographing, videotaping, or examining another exhibitor's equipment without permission.
Sub-leasing of exhibit space.
Dismantling exhibits and leaving before the official close of the symposium.
Shipping Equipment and Materials


Distribution of Giveaways
Exhibitors are encouraged to provide giveaway items or other appropriate promotional materials. Typically, these items have been assembled in a package provided for each participant of the symposium at registration.

Registration of Exhibitors
Exhibitors may register the specified number of members of their organization for each single exhibit or table space reserved. Additional attendees must register and pay the required participant registration fee. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the regulations contained herein. Name tags will be distributed to registered exhibitors. Badges are not transferable. The badge of a departing representative may be turned in at the Registration Desk and a new badge will be issued to the exhibitor taking that person's place. Official meeting badges must be worn at all times while in the exhibit area. Persons without official meeting badges will not be permitted in the symposium or exhibit area.

Guests of Exhibitors
Only properly identified and authorized registrants will be permitted to enter the exhibit area. Badges will be made available to guests of exhibitors, but all guests must register at the Registration Desk. It is the responsibility of the exhibiting company to inform all guests of the regulations contained herein.

Cancellation or Reduction
Notification of an exhibitor cancellation must be made in writing. If space is cancelled or reduced between 50 and 30 days prior to the opening date of the meeting, 10% of the rental fee will be retained by the symposium. If space is cancelled between 30 and 15 days prior to the opening date of the meeting, 50% of the rental fee will be retained by the symposium. If the space is cancelled 15 days or less before the opening of the symposium, the entire rental fee will be retained by the symposium.

Enforcement of Regulations
Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all rules herein and is under the general control of Exhibit Management and the Palazzo della Borsa. If the exhibitor fails to comply with any rule herein, the license may be terminated and the exhibit closed without notice. All interpretation of the rules and regulations indicated herein remain the discretion of Exhibit Management and their decision is final.

Further Information
Further information can be obtained from the symposium administrator.